CHAPTER PRESIDENTS' MUST READ NEWS
YOUR VOTE IS NEEDED
There are two amendments and one charter petition that require your voting:
- Amendment to Constitution and Bylaws of Pi Tau Sigma;
- Amendment to Rituals of Pi Tau Sigma;
- Petition for a new charter at Northern Illinois University.
You can read and find instructions for all three at the Latest News and Announcements section.
All chapter presidents, after discussing all three with your chapter members, please send me three separate emails at firstname.lastname@example.org with the subject heading, respectively, of PTS Constitution and Bylaws Vote, PTS Rituals Vote, and NIU Charter Vote, after writing your full chapter name your name and chapter position, and indicating your vote with a YES if you approve the amendment (or petition); NO if you disapprove; or with ABSTAIN, if you choose to do so. The deadline for voting is Tuesday, November 7th, 2017.
Please make sure you submit your vote by November 7th, as voting is one of the requirements for good standing.
INDUCTING NEW MEMBERS
The most significant responsibility of a chapter is to maintain its continuity. Both the chapter president and chapter advisor have significant responsibilities in achieving this. Although the operation and running of a chapter is achieved primarily by the chapter president and officers, the chapter advisor is ultimately responsible to see that proper election of new members is conducted twice during the academic year.
The process of selecting new members and holding initiation should follow these steps:
i. Within a couple of weeks after semester starts, chapter president informs advisor to attain the list of eligible undergraduate and graduate students (see eligibility requirements below). Advisor obtains the list from administrative secretary and provides it to the president.
ii. Presidents calls a chapter meeting to vote on the suitability of each eligible students to be invited to become PTS members and finalizes the final list of candidates.
iii. The chapter corresponding secretary sends out emails to candidates for an informational meeting for the prospective initiates where the scope and mission of Pi Tau Sigma is presented to the students. If keys and plaques are utilized, they are distributed and the initiation fee is collected from students that are interested in joining. A suitable date of initiation is set. Candidates are instructed to polish their keys, varnish their plaque and attach the key on it. Chapters may employ set requirements that candidates need to fulfill to earn the right to be initiated.
iv. In completing the registration form it is paramount to download the form from the website and complete it following all the instructions on the form. It is essential, to have the initiates enter their non-university emails on the form. The completed form needs to be emailed to the national secretary no later than 10 days from the date of the initiation. A paper copy of the registration form along with a check for the total amount is mailed to the national Secretary-Treasurer within 30 days from the day of the ceremony.
v. If the date of the initiation is set and you are certain that all initiates are committed to become members, you may complete the registration form and email it to the national secretary for processing, ahead of the initiation. If this happens at least two weeks before the initiation date, you will be able to receive the certificates and membership cards in time to distribute at the end of the ceremony.
vi. On the day of the initiation, the chapter president retrieves the initiation roll book from the advisor. The president records the chapter name. date of initiation and the names of the two officers conducting the initiation ceremony. At the end of the ceremony, each candidate prints and sign their names on the roll-book and get congratulated by all chapter members present at the initiation. At the end of the ceremony, the chapter president takes a picture of the completed roll-book page and emails it to the national secretary. The roll-book is returned to the advisor.
vii. If a student misses the initiation ceremony, a makeup ignition ceremony should be held within a week if the initial ceremony. The new date of initiation with names of the officers conducting the ceremony along with the name and signature of the initiates should be entered on the same page, and a new picture of the roll-book page should be emailed to the national secretary at the end of the ceremony. The new date of the initiation should be entered on the registration form.
viii. If a chapter holds an initiation and does not register it with the national office, the initiated students are not considered Pi Tau Sigma members, and they should not indicate so in any form, as it might be viewed as plagiarism if a membership inquiry is made to the national office on their membership status, as there would be no such record. Note that government agencies tend to submit such inquiries.
ix. There is a $50 inactivity fee assessed to chapters that did not register an initiation for the previous two or more academic years. This fee is entered on the excel registration form.